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SOC2-ready infrastructure + white-label portals for multi-site clubs
CourtTrack

CourtTrack User Guide

Complete guide to using the tennis team management system. Learn how to manage your team, schedule matches, track performance, and more.

Quick Start Guide
Get up and running in 5 minutes
1

Register as Coach

Create your coach account with school information. You'll get a unique team code.

2

Add Players

Add your team players with their information. Each gets a unique Player ID for student login.

3

Schedule Matches

Create matches against other teams and track results with detailed scoring.

Coach Portal Features
Everything coaches need to manage their tennis team

Team Management

  • • Add players with auto-generated Player IDs
  • • Organize by team level (Varsity, JV, Freshman)
  • • Track UTR ratings and position preferences
  • • Mass add players from CSV or manual entry

Match Management

  • • Schedule matches against other teams
  • • Enter detailed scores by division
  • • Track win/loss records automatically
  • • View match history and statistics

Lineup Creation

  • • Drag and drop players to positions
  • • Visual lineup builder with 9 positions
  • • Singles (1-6) and Doubles (1-3) support
  • • Real-time lineup validation

Tournament Management

  • • Create and manage tournaments
  • • Interactive bracket system
  • • Live score input and tracking
  • • Tournament codes for easy joining
Student Portal Features
What students can access with their Player ID

Personal Dashboard

  • • View personal match history
  • • Track win/loss statistics
  • • See performance over time
  • • Access team information

Performance Tracking

  • • Individual match results by division
  • • Win rate calculations
  • • UTR rating tracking
  • • Position-specific performance

Match Details

  • • Detailed match information
  • • Opponent information
  • • Set-by-set score breakdown
  • • Match location and date

Detailed Instructions

Team Management

Adding Players

  1. Go to Team page in the dashboard
  2. Click
    Add Player
  3. Fill in player information:
    • Name: Player's full name
    • Gender: Male or Female
    • Grade: 9-12 (optional)
    • Position Preference: Singles/Doubles preference
    • Team Level: Varsity, JV, or Freshman
    • UTR Rating: Universal Tennis Rating (1-16)
  4. Click
    Add Player
    to save
  5. Player will receive a unique Player ID for student login

Mass Adding Players

  1. Click
    Mass Add
  2. Enter multiple players in the text area, one per line
  3. Format: Name, Gender, Grade, UTR
  4. Example: John Smith, Male, 11, 8.5
  5. Click
    Add All Players
Match Management

Scheduling a Match

  1. Go to Matches page
  2. Click
    Schedule Match
  3. Fill in match details:
    • Home Team: Your team or opponent
    • Away Team: The other team
    • Match Date: When the match will be played
    • Match Time: Start time (optional)
    • Location: Where the match will be played
    • Match Type: Team match or individual
  4. Click
    Schedule Match

Entering Match Scores

  1. Click
    View Details
    on any match
  2. Click
    Add Score
    or
    Enter First Score
  3. Select the position (1st Singles, 2nd Doubles, etc.)
  4. Choose players for each team
  5. Enter set scores (e.g., 6-4, 6-2)
  6. Select the winner
  7. Click
    Enter Score
Creating Lineups

Drag and Drop Lineup Builder

  1. Go to Lineups page
  2. Click
    Create Lineup
  3. Use the visual lineup builder:
    • Drag and Drop: Drag players from available list to positions
    • Click to Select: Click players to add/remove from positions
    • Singles Positions: 1st-6th Singles (1 player each)
    • Doubles Positions: 1st-3rd Doubles (2 players each)
  4. Review the lineup summary
  5. Click
    Create Lineup

Lineup Tips

  • Players can only be in one position at a time
  • Singles positions require exactly 1 player
  • Doubles positions require exactly 2 players
  • Use the lineup summary to verify your selections
  • Consider player strengths and preferences when assigning positions
Student Login and Dashboard

How Students Login

  1. Students go to the main page and click
    Student Login
  2. Enter their Player ID (provided by coach)
  3. Enter their password (set by coach or default)
  4. Click
    Sign In
  5. Access their personal dashboard with match history

Student Dashboard Features

  • Personal Stats: Total matches, wins, losses, win rate
  • Match History: All completed matches with detailed results
  • Player Info: Personal information and team details
  • Performance Tracking: See improvement over time
  • Division Results: Results by singles/doubles position
Troubleshooting

Common Issues

  • • Can't drag players: Make sure to click and hold for a moment
  • • Player not showing: Check if player is already assigned to another position
  • • Login issues: Verify Player ID and password are correct
  • • Match not saving: Ensure all required fields are filled

Getting Help

  • • Check this guide for detailed instructions
  • • Contact your coach for Player ID issues
  • • Refresh the page if something isn't working
  • • Make sure you have a stable internet connection